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Q. Which offices should I notify to change my name and/or address?
A. It is a good practice to notify the Offices of Accounting, Purchasing, Student Financial Aid, and the Registrar.
Q. What do I have to do in order to receive my Agency funding?
A. First, turn in your voucher request for tuition and/or books. If any other financial aid funds (Pell Grant, for example) have already been applied to your tuition and fees, the Agency funding process could delay your residual check(s).
Q. I filled out my FAFSA a month ago. Why haven't I received an award letter yet?
A. Reasons for delayed award letters could include:
- There may be additional documents that are needed to make your file complete. Contact the Office of Student Financial Aid to find out if your file may still be incomplete.
- If you have moved recently, ask a financial aid representative to update your address.
- Did you include U. T. Permian Basin's school code on your FAFSA? Contact the Office of Financial Aid to make sure your results were received. UTPB's Title IV Code is 009930.
Q. Who determines how much financial aid I can get?
A. The U.S. Department of Education uses the information you provide on the FAFSA to determine your financial need for the school year.
Q. What could cause my award(s) to be reduced or eliminated?
A. Your award(s) could be reduced or eliminated if:
- You do not register for at least 12 hours as an Undergraduate or at least 9 hours as a Graduate.
- Your grade level changes.
- You receive any additional assistance from other sources (i.e. TRC, WTA, High School, Community Organizations, Title VII, etc.)
- You do not complete all required documents prior to disbursement.
- You early register for less than 12 hours and attempt to add hours after the first day of classes.
Q. How long is the waiting period for a book voucher?
A. 24 hours (UTPB allows book vouchers for agency programs only.)
Q. How many hours do I have to take to receive financial aid?
A. At least 6 hours, in most cases.
Q. Does dropping classes affect my financial aid?
A. Yes, in some cases. For instance, if you fail to complete 75% of all credit hours attempted at UTPB, you could face Financial Aid Suspension. Click on Satisfactory Academic Progress on the navigation bar to the left. Dropping classes could also reduce the amount of your awards.
Q. If I withdraw from the university, do I have to pay back any of my financial aid?
A. Yes, in some cases the student may be required to repay financial aid funds to UTPB. See the regulations in the UTPB catalog.
Q. How will my financial aid be disbursed?
A. Any assistance you have been awarded will be applied to what you owe the University. Any residual funds (funds remaining after you have paid the University) will be disbursed to you. Click on disbursement dates on the navigation bar to the left to see disbursement dates. Please call the Office of Student Financial Aid to verify that your funds are ready to be picked up. (432-552-2620) When your residual funds are ready, they will be disbursed through the Office of Accounting.
Q. How long does it take to get a Stafford Loan?
A. Approximately 7-10 working days after the lender has received the Master Promissory Note by mail from the student. (The student MUST be registered for classes and have also completed the Stafford Loan online process prior to completing the Master Promissory Note.)
Q. How long do I have to wait to be awarded an Unsubsidized Loan?
A. You must first request an Unsubsidized Loan in the Office of Financial Aid. Students who qualify will be Awarded within 24 hours.
Q. How can I get my books if my financial aid funds are not in yet?
A. U. T. Permian Basin allows book charges for agency programs and for Pell Grants or Stafford Loans. If you cannot purchase the books yourself, you can apply for a Book Loan through the Office of Student Financial Aid.
Q. How can I pay my tuition and fees if my financial aid has not come in yet?
A. If you cannot pay your tuition and fees yourself, before the deadline, you can get an Emergency Loan through the Office of Accounting. The Emergency Loan will extend the deadline for payment of tuition and fees. Contact the Office of Accounting for more information.
Q. I have financial difficulty due to some unusual circumstances. Is there any way I can get a loan?
A. Students may apply for a Personal Use Loan through the office of the Vice President for Student Services.
Q. What type of aid can graduate students get?
A. There are very few grants or gift aid for graduate students. You may inquire at the Office of Financial Aid regarding scholarships for graduates. The majority of graduate students will only be eligible for loans. Graduate eligibility for loans and limited State grants is determined by completing the FAFSA.
Q. How can I change my status from dependent to independent on my FAFSA?
A. Your dependency status is determined by the answers you provide on the FAFSA. If you do not meet the criteria for an independent student (as stated on the FAFSA), but feel that you should still be classified as independent you need to contact the Office of Student Financial Aid to obtain a Dependency Status Change Request form. YOU MUST MAKE AN APPOINTMENT WITH THE Assistant DIRECTOR OF FINANCIAL AID. YOU MUST DO THIS BEFORE YOU SUBMIT THE FAFSA to the Processing Center. If you have already sent the FAFSA, either electronically or by mail, it is too late. Your status cannot be re-evaluated until next fall.
Q. How long do I have to wait to get my Pell Grant residual check?
A. In most cases, 2 weeks after school starts, providing that you are registered for classes.
Q. Do I ever have to pay back any of my federal aid?
A. Yes, in some cases. For example, you may be responsible for returning Federal funds to the U.S. Department of Education if you:
- Drop any hours.
- Withdraw from UTPB
- Fail to notify the Office of Student Financial Aid of additional funds you receive from other sources.
Q. How do I apply for scholarships?
A. You can complete the General Application for Financial Aid.
Q. What do I need to do in order to receive my outside scholarship funding?
A. First, contact the donor to make sure they have sent the funds to UTPB. Once the funds are here, they must be deposited into the student’s account and applied to any fees owed to the University. The remaining funds can then be disbursed to the student.
Q. What if the information I am required to provide on my FAFSA does not reflect my present financial situation?
A. You can submit a Special Circumstance form to the Assistant Director of Financial Aid. This form, if approved by the Assistant Director, can update your FAFSA to reflect your current or expected financial situation for the upcoming school year. YOU MUST MAKE AN APPOINTMENT WITH THE ASSISTANT DIRECTOR OF FINANCIAL AID to submit this form. This form may be printed out by clicking on Forms on the navigation bar to the left.
Q. If I am transferring to U. T. Permian Basin from another school, how do I transfer my financial aid?
A. Financial aid does not transfer from one school to another. You must reapply for aid at U. T. Permian Basin. Contact U. T. Permian Basin's Office of Student Financial Aid and obtain the school's code (009930) and any other required applications. Then you will need to contact the Processing Center for the FAFSA (1-800-4-FED-AID) and let them know that you would like to add U. T. Permian Basin's school code to your application. The Processing Center will then send the results of your FAFSA to U. T. Permian Basin. You should also contact your previous school's financial aid office and let them know you are no longer one of their students. See the Application Process section of this website for more information about applying for financial aid at U. T. Permian Basin.
Q. If I decide to leave U. T. Permian Basin, how do I transfer my financial aid to another school?
A. Financial aid does not transfer from one school to another. You must reapply for aid at the school you plan to attend. Contact your new school's financial aid office and obtain the school's code and any other required applications. Then you will need to contact the Processing Center for the FAFSA(1-800-4-FED-AID) and let them know that you would like to add your new school's code number to your application. The Processing Center will then send the results of your FAFSA to your new school. You should also contact U. T. Permian Basin's Office of Student Financial Aid and let us know to cancel your awards.
Q. What does "Verification" mean?
A. If your Student Aid Report (SAR) states that you have been selected in a process called verification, you are required to turn in additional documents to the Office of Financial Aid before your award letter can be processed. The Office of Financial Aid will use these documents to verify the information you provided on your FAFSA. If your SAR says you have been selected, contact the Office of Financial Aid immediately to avoid further delays.
Q. How do I find out if I qualify for the Federal Work Study Program?
A. You must first fill out the FAFSA , Work Study Student Employment Application. The results will determine your eligibility. You must also be registered for at least 6 credit hours at the time of your employment.
Questions (e-mail to a financial aid representative)
4901 E. University . Odessa, Texas 79762 . (432) 552-2020